HR Onboarding Software for Government

Onboard is an HR onboarding software that gives public sector employees access to a personalized onboarding portal where they can complete required paperwork, learn about the agency, and prepare for their first day. New hires can digitally fill out and sign forms such as W-4s, I-9s, and direct deposit information, reducing the stress and confusion often associated with paper-heavy onboarding.

The portal can include welcome videos, organization charts, benefits information, and agency policies, helping new employees feel informed and connected from the start. This proactive approach not only boosts morale but also increases retention by reinforcing your agency’s commitment to a well-structured and supportive onboarding experience.

Onboard supports compliance with public sector hiring regulations by ensuring all required documents are completed, stored, and time-stamped within the system. Administrators can assign forms, track submission status, and send automated reminders to ensure nothing slips through the cracks. The system also supports digital signatures, audit trails, and document version control – making it easy to prove that onboarding requirements have been met during audits or legal reviews. 

Federal I-9 and W-4 forms are updated annually in Onboard, ensuring customers always have the most recent versions. Onboard also has a free integration with E-Verify to confirm work eligibility of candidates, and integration with Insight means applicant information auto-populates onboarding forms, reducing manual errors and ensuring consistency. 

Onboard replaces manual, paper-based onboarding with a fully digital workflow, dramatically cutting down on administrative overhead and saving time. Having everything centralized in one system, including digital forms, makes all your reporting easily accessible and significantly less tedious. Plus, customizable checklists automate task assignments to employees, managers, or departments – such as IT for equipment setup or payroll for benefits enrollment. 

Onboard provides visibility across the entire onboarding process, allowing HR, hiring managers, and department leads to coordinate their tasks in a shared system. Departments can be assigned specific tasks (e.g., providing access badges or scheduling orientations) and receive notifications of their responsibilities.

Progress tracking dashboards allow managers to see where new hires stand in the onboarding journey. This helps prevent delays and ensures a consistent and professional experience for all employees — whether they’re in public works, public safety, or administrative services.

Yes. Onboard is highly configurable to support the unique processes and roles across your agency. Agencies can create multiple onboarding subportals tailored to different departments, bargaining units, or job classifications. Each can include specific checklists, forms, trainings, policies, and welcome messages based on the employee’s position. Subportals allow each department to showcase information specific to their department, division, position, and more.

This ensures a consistent experience within departments while respecting the differences between public safety, public works, finance, or executive roles. Flexible workflows make it easy to scale onboarding across large, diverse public sector organizations without sacrificing relevance or compliance.