Securely store digital employee documents and easily manage routing and approvals with workflows
With eForms, public sector Human Resources can store and centralize electronic employee files, create electronic forms and convert existing ones, and build routing and approval workflows in a secure repository. Learn more about our eForm software below.
Organize personnel forms
Easily manage workflows
Ensure security & compliance
Through eForms, we can adjust our processes and amend our forms quickly. We can launch a new process within an hour.
Deborah Erb, San Luis Obispo County, CA
Easily Manage Documents Digitally
Modernize your processes by eliminating paper and messy spreadsheets. Make organization easy by managing all employee documents digitally with our electronic form software. Protect sensitive HR data by setting different user roles and controlling permissions.
Digitize All Personnel Forms
Convert any existing PDF into a digital form or create your own from scratch. Automate the distribution, submission, tracking, and approval of HR forms with customized digital workflows, routing, and eSignatures.
Empower Your Workforce with Self-Service
Allow employees to self-initiate processes and track statuses to completion. Save time by eliminating employee questions about the status of a process. Create processes that put responsibility into the hands of employees and get more time to focus on strategic initiatives.
Reduce questions and status updates
Drive accountability through notifications and reporting
Do away with manual reminders
Top Questions We Get Asked
NEOGOV eForms is purpose-built for HR and government sectors. While there is some functional overlap — such as digital filing, document storage, and versioning — eForms combines DMS capabilities with built-in HR process intelligence to deliver a more efficient, compliant, and user-friendly solution tailored to public sector HR needs.
It offers specialized features such as HR workflow automation, employee self-service portals, integration with other HR systems, secure role-based access, and automated compliance tracking. In contrast, a standard DMS typically serves as a general-purpose repository for organizing and storing documents and may require additional add-ons or customizations to match NEOGOV’s targeted HR functionality.
NEOGOV eForms is uniquely suited for public sector HR because it’s designed specifically for government agencies. It comes with built-in workflows for common processes like time-off requests and position changes. The system helps agencies stay compliant with rules around record retention and approvals, while keeping sensitive information secure with role-based access. Employees can easily complete and track their forms through a self-service portal, which reduces the workload on HR teams. Plus, eForms connects seamlessly with other NEOGOV tools to ensure everything is automatically stored in the right place, keeping operations efficient and organized.
Yes, NEOGOV eForms allows you to configure sequential or parallel approvals, so forms are automatically routed to the right people. Workflows can be tailored so forms route automatically from employee to supervisor, or across multiple departments.
Yes, NEOGOV eForms natively supports electronic signatures that meet legal e-sign requirements, often used for personnel transactions. Many public sector agencies carefully check whether eForms comply with e-signature laws, HIPAA, or record retention regulations. NEOGOV generally implements encryption and audit trails for compliance.
Administrators want to ensure employees don’t forget time-sensitive forms. Automated email alerts and reminders can be configured to nudge recipients to complete or approve pending documents.
Yes, NEOGOV eForms supports data import from other systems. You can export form data and documents as needed, and the platform also integrates seamlessly with other NEOGOV solutions — like Onboard and Perform — to automate the flow of completed documents into employee personnel files. This ensures data consistency across systems and reduces manual entry. While eForms does not have open APIs like CoreHR, its integration with the NEOGOV ecosystem allows for streamlined HR workflows tailored to the public sector.
NEOGOV emphasizes a modern, user-friendly design, helping employees, managers, and HR administrators adopt the platform quickly with minimal training. Offered as a SaaS (Software as a Service) solution, NEOGOV eForms is accessible anytime, anywhere with an internet connection. The self-service portal allows employees to independently complete tasks such as signing and submitting W-4s, direct deposit forms, and time-off requests. It also provides self-service access to all available forms reducing the administrative burden on HR teams, allowing them to focus on more strategic, high-value initiatives.
Continue learning about employee document management
Blog:
5 Tips for Speeding Up Tedious HR Processes
More public sector agencies are abandoning paper HR processes and moving to software that helps them create, distribute, and approve form submissions.
We understand the challenges public sector agencies face, and we’ve built solutions to meet them. Our integrated platform supports every stage of the employee journey, from hiring and onboarding to growth, retention, and compliance. NEOGOV empowers you to build stronger communities through better workforce management. Schedule a free consultation to get started.
